Why You Need an Integrated Workflow System.  Efficiency… Efficiency…Efficiency…

Each day business owners and their staff, spend valuable time trying to make all their “prepackaged” systems work together. Typically, a small business cobbles together various systems on an as needed basis, perhaps purchasing Salesforce to manage leads and customer calls, adding Quickbooks for accounting, or utilizing Dropbox to send large files. Unfortunately, these systems don’t all work together or don’t work exactly the way you want or need them to.

This inability to have a seamless workflow, causes additional work, as the information from one system is then keystroked into another system, so your business can generate all the necessary paperwork for your customers.  This is not only time consuming, but usually does not address all your requirements, leaving yet another hole in your system.

A custom designed workflow process means your employees continue to sell to customers, enter orders and send invoices, just as they do now, but they do it electronically.  The learning curve for this new system is easy, because it is not a new system, it’s your system, just managed more effectively.

In the initial stages we need to learn how you conduct business, so we can map out your workflow system.  This step is crucial, so we offer the workflow analysis portion for free.  This allows you to determine the benefits of installing a customized, efficient workflow system and how it will positively impact your business.

How We Develop Your Solution

At Consciat, we take a look at your workflow, from the initial customer call through to invoicing.  We ask the important questions, as to why something is done and how it can be done more efficiently. The goal is to construct a model and integrate a workflow system that really works for your business. Therefore, each time a quote, letter, work order or invoice needs to be generated, it is a simple, streamlined procedure.

We ask questions such as: What triggers certain decisions or actions to move a customer to the next step in the process? What department has responsibility for these action steps? How long does it take you to input data or output necessary work orders or forms? Etc. (Below is an example of a workflow map)


Once the current workflow system is mapped out, Consciat analyzes the entire system.  We look at potential areas of improvement and give you a proposal, outlining the implementation of the system and a timeline for that implementation and what this will cost you.

After approval of the proposal, we start developing this electronic workflow system. We meet with you, weekly,  to make certain we are addressing all your needs.

Consciat then begins implementing your system and training your staff.  Once all training is completed, the system will go live.  We are always there to support you and your employees, not just during the initial phase.

What are the Benefits of a Customized System?

Once you automate your daily tasks: sales, inventory and accounting, you will see the many benefits for your business.  Your business will become more efficient, no duplication of effort, allowing you to do more with less: less hours, less employees.  You can also scale your business to expand for new customers or for seasonal peaks or valleys.  As an owner, you can monitor and manage the activities of your employees, not only view what they are doing, but how they are interacting with your customers – all from your computer.


There are two components to our pricing structure: monthly usage fees and set-up costs.

Our monthly usage fees are $69 per month, per user.

Set-up fees depend upon the complexity of the workflow system.  The more complex the system, the more time necessary to implement.

Upon completion of your workflow system model, we will give you an idea of the scope of the project, how long it will take and what it will cost, so you know what your set-up costs will be before we start.


We have many years of experience and we think once you see what we can do to make your business more efficient, you will agree that Consciat is the right IT partner for your business.


We have had the pleasure to work with some great customers

  • Testimonial

    Consciat has deployed a company-wide system that make us more productive.

    Craig Fabel - President, www.greenroadsworld.com

    We hired Consciat to review our process and implement a company-wide system to control, Production, Sales, Purchases, Inventory, Costs, and Leads. During this time, we have been able to streamline and deploy processes and system modules for all departments, enabling us to grow fast with efficiency. Moreover, they promoted cost savings by automating tasks that used to be done manually. Consciat team is knowledgeable, engaged, and responsive.

  • Testimonial

    Consciat helps our company with all aspects of IT services.

    Mike Panster - Owner, www.servproofftlauderdalesouth.com

    Servpro of Ft Lauderdale South and Servpro of Naples/Marco Island have been using Consciat for the past three years. Since we are not technologically savvy, Consciat helps our company with all aspects of IT services. They manage our computers, servers and cloud storage remotely so we do not have to. They maintain all of our systems so we are up to date with new technology, as well as all the security measures that are needed to run our business. When we purchase new PC's or laptops, Consciat adds all the software and connectivity to our network. The customer service is also top notch. If any of our team members need help with their systems, they call Consciat directly. The team at Consciat allows our company to deal with what we do best, and we leave the IT issues to them. As a business owner, using Consciat has been a pleasure. I no longer receive calls or emails from my staff about computer issues, and anytime I can take issues off of my plate is a great investment. Now Consciat is creating systems for us to streamline our office workflow. This will allow us to be more productive, send out estimates quicker, perform more work in the field, invoice the work more effectively, and collect money faster without adding more administrative costs. We could not do this without Consciat.

  • Testimonial

    “Professional, Knowledgeable, trustworthy and Timely Delivery”

    Krishan Garg - Owner/CPA, www.gargcpa.com

    Consciat is  knowledgeable in all area of computer hardware and software and became one stop shop for me and my clients. Thanks!

  • Testimonial

    Consciat is the opposite of any IT company I have met

    Tamara Chase, CEO, www.chaseroofing.com

    I love how they think outside the box, creating solutions that drive efficiency in our business.  Our entire office has enjoyed working with them. Implementing new systems is always challenging but their expertise has lowered our overall IT costs and made our overall business more efficient. Thank you for everything you do at Chase Roofing!


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